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Republic of the Philippines
Province of Sarangani
MUNICIPALITY OF MALUNGON
 
OFFICE OF THE MAYOR
____________________________________________________________________________________________________________

 

EXECUTIVE ORDER NO. 12
Series of 2016 
 

REORGANIZATION OF THE MERIT SELECTION PLAN IN THE MUNICIPALITY OF MALUNGON, SARANGANI PROVINCE.

            WHEREAS, pursuant to the provisions of Section 32, Book V of  Administrative Code of 1987 (Executive Order No. 292), CSC Memorandum Circular No. 3, s. 1979 as amended by CSC Memorandum Circular No. 18, s. 1988 and the CSC Memorandum Circular No. 38, s. 1989, as further amended by CSC Memorandum Circular No. 40, s. 1998, CSC Memorandum Circular No. 15, s. 1999, CSC Memorandum Circular No. 8, s. 1999, and CSC Memorandum Circular No. 3, s. 2001, the Merit Selection Plan (MSP) has been established;

            WHEREAS, the selection of employees for appointment in government service shall be open to all qualified men and women according to the principle of merit and fitness;

            WHEREAS, there shall be equal employment  opportunity for men and women at all levels of position in the agency, provided they meet the minimum requirements of the position to be filled;

            WHEREAS, there is a need to reorganize the composition of the MSP in view of the recently concluded national and local elections;

            NOW THEREFORE, I, ATTY. MARIA THERESA D. CONSTANTINO, Municipal Mayor of this municipality, by the powers vested in me by law, do hereby declare the reorganization of the Merit Selection Plan.

A. COMPOSITION. The reorganized MSP shall be composed of the following:

(if the position is in the Office of the  SB)Department Head or the Authorized Career Service Representative of the Organizational Unit where the vacancy occurs

          ATTY. MARIA THERESA D. CONSTANTINO   Municipal Mayor/Chair
   
          MARIANO S. ESCALADA, JR. - Vice-Mayor
   
          ARLYNE J. GUILLEY-DEL ROSARIO - RO II/AO II-Designate
   
          GLENN S. GARCIA - Sanitation Inspector I
    Level Representative
   
          RACHEL A. BAYSIC - Admin. Asst. III
    Alternate Representative
   
          NINFA C. FIGUEROA - Mun. Treasurer & Deputy
    Level Representative
   
          EVA A. EMEJAS - LTOO II
    Alternate Representative


B. EFFECTIVITY.
This shall be effective July 1, 2016.       

            Done in the Municipality of Malungon, Sarangani Province, this 1st day of July, 2016. 

 

                                                                                                                    (SGD) ATTY. MARIA THERESA D. CONSTANTINO
                                                                                                                                            Municipal Mayor

                                                      

MUNICIPAL GOVERNMENT OF MALUNGON
SARANGANI PROVINCE
SYSTEM OF RANKING POSITIONS

First Level
POSITION TO BE FILLED
LOCATION
SALARY GRADE
NEXT IN RANK POSITION
LOCATION
SALARY GRADE
Agrarian, Agricultural and Environmental Resource Services
▪ Agricultural Development
1. Municipal Agriculturist
MA
24
Agricultural Center Chief
DA
18
2. Agriculltural Center Chief
MA
18
Agricultural Technologist
DA
10
3. Agricultural Technologist
MA
10
Open
DA
 
4. Farm Supervisor
MA
8
Open
DA
 
5. Farm Worker I
MA
2
Open
DA
 
Architecture and Engineering Services
▪ Drafting
1. Draftsman III
MASSO
11
Draftsman II
MEO
8
2. Draftsman II
MPDC
8
Open
   
Crafts, Trade and Related Services
▪ General Utillity Services
1. Plumber II
MO-Waterworks
5
Plumber I
MO-Waterworks
3
2. Plumber I
MO-Waterworks
3
Open
   
3. Cemetery Caretaker II
MO-Admin.
3
Open
   
4. Utility Worker II
DA/SB/
MO-Barangay Affairs
3
Utility Worker I
MTO/GSO/SB/
MO-Admin./MO-Market
1
5. Utility Worker I
MTO/GSO/SB/MO-Admin/MO-Market
1
 
Open
   
▪ Building, Grounds and Highway Construction Maintenance
1. Municipal Engineer
MEO
24
Open
   
2. Maintenance Foreman
MEO
8
Open
   
Defense and Security Services
▪ Civil Security Services
Security Officer II
MO-Security
15
Open
   
Security Guard I
MO-Security
3
Open
   
Disaster Management Services
LDRRMO
MDRRMO
23
Open
   
LDRRMO I
MDRRMO
11
Open
   
Executive Services
▪ Local Executives
Municipal Mayor
MO
27
Municipal Vice Mayor
SB
25
Municipal Vice Mayor
SB
25
Sangguniang Bayan Member
SB
24
Financial Services
▪ Accounting
         
Municipal Accountant
Mun. Accountant’s Office
24
Open
   
Senior Bookkeeper I
Mun. Accountant’s Office
9
Bookkeeper I/
Accounting Clerk III
Mun. Accountant’s Office
8
Accounting Clerk III
Mun. Accountant’s Office
8
Accounting Clerk II
Mun. Accountant’s Office
6
Accounting Clerk II
Mun. Accountant’s Office
8
Accounting Clerk II
Assessment Clerk II
Mun. Accountant’s Office/MO/MTO
6
6
Accounting Clerk II
Mun. Accountant’s Office
6
Clerk II
MO/MTO/MEO
6
Clerk III
MO-Brgy. Affairs/MPDC/
MCR/MO/MTO/MEO
6
Clerk II
MO/MTO
4
Clerk II
MO/MTO/MEO
4
Clerk I
MEO
3
▪ Assessment
         
Municipal Assessor
MASSO
24
Open
   
Local Assessment Operations Officer I
MASSO
6
Open
   
Assessment Clerk II
MASSO
6
Clerk II
MO/MTO
4
Clerk II
MO/MTO
4
Clerk I
MEO
3
Clerk I
MEO
3
Open
   
▪ Budgeting
         
Municipal Budget Officer
MBO
24
Open
   
Budget Officer I
MBO
11
Open
   
Budgeting Assistant
MBO
8
HRM Aide
MO-Personnel
4
▪ Cashiering
         
Cashier II
MTO
14
Budget Officer I
MBO
11
▪ License Inspection
         
Lisence Inspector II
MO-Permits & Licenses
6
Open
   
▪ Local Treasury Operations
         
Municipal Treasurer & Deputy
MTO
24
Open
   
Assistant Municipal Treasurer
MTO
22
Open
   
Local Treasury Operations Officer II
MTO
15
LTOO I/LRCO I
MTO
11
Local Revenue Collection Officer I
MTO
11
Open
   
Revenue Collection Clerk II
MTO
7
Open
   
General Administrative Services
▪ Administrative Service
         
Municipal Administrator
MO
24
Open
   
Administrative Officer II
MO-Admin. Section
15
Administrative Officer I
MTO
11
Administrative Officer I
MTO/GSO
11
Open
   
▪ Human Resource Management
HRMO I
MO-Personnel Section
11
Open
   
HRM Aide
MO-Personnel Section
4
Clerk I
MEO
3
▪ Legislative Staff Assistance
         
Local Legislative Staff Officer I
SB
11
Open
   
Local Legislative Staff Employee II
SB
4
Open
   
Stenographer I
SB
4
Open
   
▪ Supply Management
         
General Services Officer
GSO
24
Open
   
Supply Officer I
GSO
10
Open
   
Legislative Services
▪ Sangguniang Members
 
 
 
 
 
Sangguniang Bayan Member
SB
24
Open
   
▪ Secretariat Services
         
Secretary to the Sanggunian
SB
24
Open
   
Medicine and Health Services
▪ Dentistry
         
Dentist II
MHO
16
Open
   
Dental Aide
MHO
4
Open
   
▪ Nursing
 
 
 
 
 
Midwife III
MHO
13
Midwife II
MHO
11
Midwife II
MHO
11
Midwife I
MHO
9
Midwife I
MHO
9
Open
   
▪ Health and Sanitation
         
Sanitation Inspector I
MHO
6
Open
   
▪ Veterinary
         
Meat Inspector I
MO-Market
6
Open
   
▪ Medical
         
Municipal Health Officer
MHO
24
Medical Officer V
MHO
22
Medical Officer V
MHO
22
Open
   
▪ Medical Technology
         
Medical Technologist II
MHO
15
Open
   
Planning Service
▪ Project Development and Evaluation
Mun. Planning & Dev’t Officer
MPDC
24
Open
   
Project Development Officer II
MPDC
15
Project Development Officer I
MPDC
11
Social Sciences and Welfare Service
▪ Community Affairs and Development
Community Affairs Assistant I
MO
5
Open
   
▪ Registration
         
Municipal Civil Registrar
MCR
24
Open
   
Registration Officer II
MCR
14
Open
   
▪ Social Welfare Development
MSWDO
MSWD
24
Social Welfare Officer III
MSWD
18
Social Welfare Officer III
MSWD
18
Social Welfare Officer I
MSWD
11
Social Welfare Officer I
MSWD
11
Open
   
Day Care Worker II
MSWD
8
Day Care Worker I
MSWD
6
Day Care Worker I
MSWD
6
Open
   
Trade, Tourism and Industry Services
▪ Market Operations & Research
Market Supervisor II
MO-Economic Enterprise Management
14
Open
   
Transportation, Communication and Public Utilites
▪ Automotive Equipment Operation
Heavy Equipment Operator I
MEO
4
Open
   
Driver II
LDRRMO/SB/MO
4
Driver I
MTO
3
Driver I
MTO
3
Open
   
▪ Communications Development, Operation and Repair
Communications Equipment Operator I
MO
4
Open
   

 

                                                                                                                                  ATTY. MARIA THERESA D. CONSTANTINO                                                                                                                                                                                                Municipal Mayor

                                  

STAFFING PATTERN OF THE MUNICIPALITY OF MALUNGON
AS OF MAY 2017

Position Title
SG
# of Items
Gaps
Location
AGRARIAN, AGRICULTURAL AND ENVIRONMENTAL RESOURCE SERVICES
       
● Agricultural Development
       
Municipal Agriculturist
24
1
-
OMAG
Agricultural Center Chief
18
1
-
OMAG
Agricultural Technologist
10
8
-
OMAG
Farm Supervisor
8
1
-
OMAG
Farm Worker I
2
2
-
OMAG
ARCHITECTURE AND ENGINEERING SERVICE
       
● Drafting
       
Draftsman III
11
1
-
MASSO
Draftsman II
8
1
-
MPDC
CRAFTS, TRADES AND RELATED SERVICES
       
 
● General Utility Services
       
Plumber II
5
1
-
MO-Waterworks
Plumber I
3
2
-
MO-Waterworks
Cemetery Caretaker II
3
1
-
MO-Admin
Utility Worker II
3
5
-
OMAG/SB/MO-Barangay Affairs
Utility Worker I
1
6
-
MTO/GSO/MO-Admin/MO-Market
● Building, Grounds and Highway               Construction Maintenance
       
Municipal Engineer
24
1
-
MEO
Construction and Maintenance Foreman
8
1
-
MEO
DEFENSE AND SECURITY SERVICES
       
Civil Security Services
       
Security Officer II
15
1
-
MO-Security Services
Security Guard I
3
2
-
MO-Security Services
DISASTER MANAGEMENT SERVICES
       
LDRRMO
23
1
-
MDRRMO
LDRRMO I
11
1
-
MDRRMO
EXECUTIVE SERVICES
       
Local Executives
       
Municipal Mayor
27
1
-
Mayor’s Office
Municipal Vice-Mayor
25
1
-
SB
FINANCIAL SERVICES
       
Accounting
       
Municipal Accountant 
24
1
1
Mun. Accountant’s Office
Senior Bookkeeper
9
1
-
Mun. Accountant’s Office
Bookkeeper I
8
1
-
 
Accounting Clerk III
8
1
-
Mun. Accountant’s Office
Accounting Clerk II
6
1
-
Mun. Accountant’s Office
Assessment
       
Municipal Assessor
24
1
-
MASSO
Local Assessment Operations Officer I
11
1
1
MASSO
Clerk IV
8
1
-
SB
Clerk III
6
4
-
MO-Brgy. Affairs/MPDC/MCR/MTO
Assessment Clerk II
6
1
-
MASSO
Clerk II
4
3
-
MTO/MO-Executive/MO-Permits and Licenses
Clerk I
3
1
-
MEO
● Budgeting
       
Municipal Budget Officer
24
1
-
MBO
Budget Officer I
11
1
-
MBO
Budgeting Assistant
8
1
-
MBO
Cashiering
       
Cashier II
14
1
-
MTO
License Inspection
       
License Inspector II
6
1
-
MO-Permits & Licenses
Local Treasury Operations
       
Municipal Treasurer and Deputy
24
1
-
MTO
Assistant Municipal Treasurer
22
1
-
MTO
Local Treasury Operations Officer II
15
1
-
MTO
Local Treasury Operations Officer I
11
1
-
MTO
Local Revenue Collection Officer I
11
1
-
MTO
Revenue Collection Clerk II
7
6
-
MTO
Disbursing Officer II
8
1
-
MTO
GENERAL ADMINISTRATIVE SERVICES
       
Administrative Service
       
Municipal Administrator
24
1
1
MO-Executive
Administrative Officer II
15
1
-
MO-Admin
Senior Administrative Assistant III
15
1
-
MO-Executive
Administrative Officer I
11
2
-
MTO/GSO
Human Resource Management
       
Human Resource Management Officer I
11
1
1
MO-Personnel
Human Resource Management Aide
4
1
-
MO-Personnel
Legislative Staff Assistance
       
Local legislative Staff Officer I
11
1
-
SB
Local Legislative Staff Employee II
4
12
1
SB
Stenographer I
4
1
-
SB
Supply Management
       
General Services Officer
24
1
-
GSO
Supply Officer I
10
1
-
GSO
Sangguniang Members
       
Sangguniang Bayan Member
24
14
3
SB
Secretariat Services
       
Secretary to the Sanggunian
24
1
-
SB-Secretariat
Dentistry
       
Dentist II
16
1
-
MHO
Dental Aide
4
1
-
MHO
Nursing
       
Nurse II
15
2
-
MHO
Midwife III
13
3
-
MHO
Midwife II
11
9
-
MHO
Midwife I
9
3
-
MHO
Health and Sanitation
       
Sanitation Inspector I
6
3
-
MHO
Veterinary
       
Meat Inspector I
6
1
-
MO-Economic Enterprise Mgt.
Medical
       
Municipal Health Officer
24
1
-
MHO
Medical Officer V
22
1
-
MHO
Medical Technology
       
Medical Technologist II
15
1
-
MHO
PLANNING SERVICE
       
● Project Development and Evaluation
       
Municipal Planning and Development Coordinator
24
1
-
MPDC
Project Development Officer II
15
1
-
MPDC
Project Development Officer I
11
1
-
MPDC
SOCIAL SCIENCES AND WELFARE SERVICE
       
● Community Affairs and Development
       
Community Affairs Assistant I
5
1
-
Mayor’s Office
● Registration
       
Municipal Civil Registrar
24
1
-
MCR
Registration Officer II
14
1
-
MCR
● Social Welfare Development
       
Municipal Social Welfare and Development Officer
24
1
1
MSWDO
Social Welfare Officer III
18
1
-
MSWDO
Social Welfare Officer I
11
1
-
MSWDO
Day Care Worker II
8
1
-
MSWDO
Day Care Worker I
6
1
-
MSWDO
TRADE, TOURISM AND INDUSTRY SERVICE
       
Market Operations and Research
       
Market Supervisor II
14
1
-
MO-Economic Enterprise Mgt.
TRANSPORTATION, COMMUNICATION AND PUBLIC UTILITIES
       
Automotive Equipment Operation
       
Heavy Equipment Operator I
4
3
-
MEO
Driver II
4
5
-
SB/Mayor’s-Executive/MTO/MDRRMO
Driver I
3
1
-
MTO
Communications Development, Operation and Repair
       
Communications Equipment Operator I
4
1
-
MO-Communication Services

 

                                                                                                                                 (SGD)ATTY. MARIA THERESA D. CONSTANTINO
                                                                                                                                                         Municipal Mayor

                              

MERIT SELECTION PLAN

 

Pursuant to the provisions of Section 32, Book V Administrative Code of 1987 (Executive Order No. 292), CSC Memorandum Circular No. 3, s. 1979 as amended by CSC Memorandum Circular No. 18, s. 1988 and CSC Memorandum Circular No. 38, s. 1989, as further amended by CSC Memorandum Circular No. 40, s. 1998, CSC Memorandum Circular No. 15, s. 1999, CSC Memorandum Circular No. 8, s. 1999, CSC Memorandum Circular No. 03, s. 2001and CSC Memorandum Circular No 24, s. 2017 this Merit Selection Plan (MSP) is hereby established for the guidance of all concerned.

        IOBJECTIVES

It is the policy of the Agency to strictly adhere to the principles of merit, fitness and equality, the selection of employees shall be based on their relative qualifications and competence to perform the duties and responsibilities of the position. There shall be no discrimination in the selection of employees on account of age, sex, sexual orientation and gender identity,civil status, disability, religion, ethnicity, or political affiliation. In this pursuit, the agency Merit Selection Plan aims to:

  1. Establish a system that is characterized by strict observance of the merit, fitness and equality principles in the selection of employees for appointment to positions in the career and non-career service in all levels.
  2. Create equal opportunities for employment to all qualified men and women to enter the government service and for career advancement in the agency.

     

        IICOVERAGE 

            The Merit Promotion Plan shall cover positions in the first and second level and shall also include original appointments and other related human resource actions.

      

       III. BASIC POLICIES AND PROCEDURES

 

  1. The state shall ensure and promote the Constitutional mandate that appointments in the Civil Service shall be made only based on merit and fitness.

           There shall be equal employment opportunity for men and women at all levels of position in the agency, provided they meet the minimum requirements of the position to be filled.

        2. There shall be no discrimination in the evaluation, assessment and selection,   of employees on account of age, sex, sexual orientation and gender identity, civil status, disability, religion, ethnicity, or political affiliation.

        3.When a position in the first, second level becomes vacant, applicants for employment who are competent, qualified and possess appropriate civil service eligibility shall be considered for permanent appointment.

            In addition to the required qualifications, applicants for second level executive/managerial positions must possess executive and managerial competence.

 

        4. Publication of Vacancies

 

               4.1   Vacant positions in the career service shall be published and posted in  three (3) conspicuous places for period of at least ten (10) calendar days for NGAs, SUCs and GOCCs with original charters in accordance with the provisions of RA No. 7041 and its implementing guidelines, and not less than fifteen (15) calendar days for local government units pursuant to Section 80(a),  Title  Three, Book I of RA No. 7160.

 

               4.2  The HRMO shall submit a list of their vacant positions authorized to be filled and their corresponding qualifications standards and plantilla item numbers (CSC Form No. 9, Revised  2017) in electronic and printed copies to the CSCFO concerned.  The printed copy shall be  posted by the CSCFO in its bulletin board.  The electronic copy shall be  forwarded to the  CSCRO concerned which shall publish the same in the CSC Bulletin of Vacant positions in the Government in the CSC Website.  In addition, vacant positions may be published in the agency website, newspaper and other job search website.

 

                       Any incorrect information in the publication of vacant positions ,i.e, item number, position title or qualification standards shall be a ground for the disapproval/disapproval of appointment by the CSC.

 

              4.3. Vacant executive/managerial positions in the second level that are authorized to be filled, together with their corresponding qualification standards and plantilla item numbers, shall be posted in three (3) conspicuous places in the agency and submitted to the CSC Regional Office XII for publication in the CSC website and the philjobnet as provided under CSC MC No. 11,s.2007.             

 

              4.4  All positions occupied by holders of temporary appointment except for positions under Category II of CSC MC No. 11, s. 1996, as amended shall be continuously posted in 3 conspicuous places in the agency and published in the CSC Bulletin of Vacant Positions until filled by permanent appointees.

 

              4.5 The publication of a particular vacant position shall be valid until filled  but not to extend beyond nine (9) months reckoned from the date the vacant position was published.

 

                     Should no appointment be issued within the nine-month period, the agency has to cause the re-publication and re-posting of the vacant position.

 

              4.6 Anticipated vacancies based on the agency’s succession plan may  be  published.  In case of  retirement, resignation, or transfer, the publication should not be earlier  than  60 days prior  to retirement, resignation or transfer.

 

               4.7 The following positions are exempt from the publication and posting requirements:

 

        a. Primarily confidential;

        b. Policy determining;

        c. Coterminous with that of the appointing officer/authority, including other non-career positions such as contractual and casual identified under Section 9, Subtitle A, Title I,  Book V of EO 292;

        d. Reappointment (change of status to permanent) of those appointed on temporary status for Category II positions under CSC MC No. 11, s. 1996, as amended; or

        e. Those to be filled by existing regular employees in the agency in case of reorganization/rationalization, provided, the approved staffing pattern is posted in the agency bulletin boards  and other conspicuous places in its central and regional/field offices.

 

     5. Establishment of the  Human Resource  Merit Promotion and Selection Board (HRMPSB)

           a. The agency Head shall, as far as practicable, shall ensure equal opportunity for men and women to be represented in the HRMPSB for all levels of position. The LGU Malungon may constitute two (2) Human Resource Merit Promotion and Selection Board (HRMPSB) -one for the first and second level positions and another for second level executive  /managerial positions.

           b. The agency may establish a special HRMPSB for specialized and highly technical positions or different  sets of HRMPSB for its own purpose.

                                    b.1  The HRMPSB for the first and 2nd level positions

 

v For Local Government Units

 

Chairperson  :

  • The Local Chief Executive, or his/her authorized  representative;
  • Vice Governor/Vice Mayor or his/her Authorized  representative, if the vacant position is in his/her Office or in the Office of the Sanggunian;

Members :

  • The Head of the organizational unit where vacancy exists, or his/her designated alternate;
  • The Human Resource Management Officer (HRMO) or the Career service employee directly responsible for recruitment, selection and placement, or his/her designated alternate ;and
  • Two (2) regular and alternate representatives of the rank and file career employees, from the first level and from the second level, who shall all be chosen by the duly accredited employees association in the agency. 
  • In no instance should the HRMPSB be composed entirely of the members of the Local Sanggunian.

b.2For HRMPSB for Executive/Managerial positions

   For Local Government Units


Chairperson  :

  • A.1 The Local Chief Executive, or his/her authorized representative;
  • A.2 Vice Governor/Vice Mayor or his/her authorized representative, if the vacant position is in his/her Office or in the Office of the Sanggunian.

 

Members     :

  • Two (2) Department Heads, one of which is preferably the HRM Department Head or equivalent or their designated alternates.

 

  • The highest official in-charge of the human resource management may not be the Human Resource Management Officer (HRMO) but, may be the official directly supervising the human resource management of the agency, e.g., Assistant Secretary/Director for Administration/Human Resource.

 

  • In case there is no accredited employees association in the agency, the representatives shall be chosen at large by the employees through a general assembly. The candidate who garnered the second highest votes shall automatically be the alternate representative. Any other mode of selection may be conducted for the purpose.

 

  • The first level representative or alternate shall participate during the screening of candidates for vacancies in the first level; the second level representative or alternate shall participate in the screening of candidates for vacancies in the second level. Both rank-and-file representatives shall serve for a period of two (2) years.

 

  • The HRM Office/Unit shall perform secretariat and technical support function to the HRMPSB for the comparative assessment and final evaluation of candidates.  It shall also evaluate and analyze results of structured background investigation for second level, supervisory, and executive/managerial positions. 

 

  • The HRM Officer, as member of the HRMPSB, shall not act as secretariat to the HRMPSB. For agencies with only one appointed or designated HRM Officer, the agency head shall designate an employee from other units to act as the secretariat.

6. The HRMPSB members including alternate representatives shall undergo orientation and workshop on the selection/promotion process and CSC policies on appointments.

 

7. The agency head shall issue an Officer Order identifying the principal members of the HRMPSB and their designated alternates. Their names should be posted in the agency’s bulletin board. The CSC RO and CSC FO should be furnished with the copy of the Office Order.  Any changes in composition should be covered by an office order which shall also furnished the concerned CSC FO and the CSC Regional Office.

The Membership of the HRMPSB can be modified, provided it conforms to the prescribed composition. Agencies may add a reasonable number of members, but the prescribed composition may not be reduced. The HRMPSB members must be duly designated and their names posted in the agency bulletin board. Any change in the composition of the HRMPSB should be reported to the CSC Regional or Field Office concerned.

In the LGU, the same composition should be allowed. In no instance should the HRMPSB be composed entirely of members of the Sanggunian.     

 

8. All candidates for appointment for the first and second level positions shall be screened by the HRMPSB. Candidates for the following appointments shall no longer be screened by the HRMPSB:

            a.Substitute appointment due to their short duration and emergency nature. However, should the position be filled by regular appointment, candidates for the position should be screened and passed upon by the HRMPSB

            b. Reappointment to change the employment status from temporary to permanent upon meeting the deficiency or to renew the appointment of a temporary employee, if upon publication there are no qualified applicants and his/her performance rating is at least Very Satisfactory for two (2) rating  periods; or

             c. Appointment to primarily and confidential positions.

 

9.  For vacancies in the first and second levels, all qualified next-in-rank employees shall be automatically  considered candidates for promotion to the next higher position.

     An employee should have obtained at least Very Satisfactory performance rating for one year[1] in the present position before being considered for promotion.

     Agencies shall not fill-up vacancies resulting from promotion until the promotional appointments have been approved/validated by the CSC except in meritorious cases, as may be authorized by the commission.

 

10The HRMPSB shall maintain fairness and impartiality in the assessment of candidates for appointment. Towards this end, the HRMPSB may employ the assistance of external or independent resource persons and may initiate innovative schemes in determining the best and most qualified candidate.

     The deliberation by the HRMPSB in the NGAs, GOCCs with original charters, and SUCs (for their administrative and support staff) shall not be made earlier than ten (10) calendar days from the date of publication and posting of vacant positions; and in the local government units (LGUs) it shall not be made earlier than fifteen (15) calendar days from the date of publication and posting of vacant positions. An appointment issued in violation of these rules shall be disapproved/invalidated.

 

11.  The HRMPSB shall be represented by at least majority of the members during the  deliberation of candidates for appointment.

 

12. Adoption of Policy on Three-Salary Grade Limitation

      An employee may be promoted to a position which is not more than three (3) salary grade, pay or job grades  higher than the employee’s present position. All appointments issued in violation of this policy shall be disapproved/invalidated, except when the promotional appointment falls within the purview of any of the  following exceptions:

 

          a. The position occupied by the person is next-in-rank to the vacant position as identified in the Merit Section Plan and the System of Ranking Position (SRP) of the agency;

 

          b.The vacant position is a lone or entrance position, as indicated in the agency staffing pattern;

 

          c. The vacant position is hard to fill, such as Accountant, Medical Officer/Specialist, Attorney, or Information Technology Officer/Computer Programmer positions;

 

          d.The vacant position is unique and/or highly specialized, such as Actuarial, Airways Communicator position;

 

          e. The candidates passed through a deep selection process, taking into consideration the candidates superior qualifications in regard to:

               -Educational achievements

               -Highly specialized trainings

               -Relevant work experience

               -Consistent high performance rating/ranking

 

           f. The vacant position belongs to the closed career system, i.e., those that are scientific, or highly technical in nature that include the faculty and academic staff of state colleges and universities, and the  scientific and technical positions in scientific or research institutions, all of which establish and maintain their own merit system.

 

           g. Other meritorious cases, such as:

 

  • When the appointee is the lone applicant who meets all the requirements of the position and passed through the deep selection process
  • When the qualified next-in-rank employees waived their right over the vacant position in writing
  • When the next-in-rank position, as identified in the agency SRP is vacant
  • When the next-in-rank employees/s is/are not qualified
  • When the qualified next-in-rank employees did not apply

  The three-salary grade limitation shall apply only to promotion within the agency. This prohibition shall not apply to the following human resource actions which involve issuance of an appointment:

       

        a.Transfer incidental to promotion provided that the appointee was subjected to deep selection

        b.Reappointment involving promotion from non-career to career provided the appointee was subjected to deep selection

        c. Reappointment from career to non-career position

        d.Reemployment

        e.Reclassification of position  

 

The agency System of Ranking Position (SRP) shall be used as one of the bases for determining whether the policy on three-salary grade imitation is observed by the agency.

 

13. Adoption of Selection Process and Procedure

13.a Establishment of Qualification Standards

The qualification standards are the minimum and basic requirements for positions in the government in terms of education, training, experience, Civil Service eligibility, physical fitness and other qualities required for successful performance of the duties of the position. These shall serve as the basic guide in the selection of the employees and in the evaluation of appointments to all positions in the government.

The agency’s qualification standards shall be established for all positions in the Index of Occupational Service (IOS), Position Titles and Salary Grades or positions subsequently created and approved in accordance with existing laws, policies, rules and regulations. 

All agency positions should be included in the approved Qualification Standards Manual of the agency, or if   unique to the agency, the same should have qualification standards approved by the Civil Service Commission.

13.b Selection Criteria

 

  • Conduct preliminary evaluation of the qualification of all candidates. Those initially found qualified shall undergo further assessment such as: written examination IQ test, Essay and Test measuring required competencies of positions/Ethics Oriented Personality test (EOPT) or Psychometric Test; availing of Pre-employment and/or Promotional Examination conducted by the Civil Service Commission; skills test, interview and others.

 

  • Background Investigation
  • Conduct of Oral Examination/Panel Interview/Behavioural Event Interview

The use of tools and other identified mechanisms, including forms to be used, examinations to be administered/conducted, questionnaires for conduct of interview,  scoring system for checking and evaluating examinations and results and the pool of experts/evaluators will be formulated and identified by the Agency.

There will be a documentation in all of the processes undertaken. This may include manuals reflecting competency of all positions, regularly updated  Position Description Forms, utilization of Process Flow Chart, turn-around time and cost of hiring process, updated Plantilla. Maintenance of Performance Matrix and Database and specific person/s tasked for the maintenance of said records may be identified.

The selection line-up shall reflect the comparative competence and qualification of candidates on the basis of:

 

  • Performance

For appointment by promotion and transfer, the Performance Rating/s of the appointee in the present position for one (1) year   prior to the date of assessment or screening, which should be at least Very Satisfactory, shall be  required.

 

  • Education

  Education refers to the formal or non-formal academic, technical, or vocational studies that will enable the candidate to successfully perform the duties and responsibilities indicated in the Position Description Form (PDF) (DBM-CSC Form No. 1, Revised 2017) of the position to be filled.

 

  The policies relative to meeting the education requirement provided for in Sections 43-55 of the ORAOHRA applies.

 

  • Training

Training refers to formal or non-formal training courses and HRD interventions such as coaching, mentoring, job rotation, seminars, workshops, and others that are part of the employee’s Individual Development Plan/Career Development Plan. These trainings/ learning and development interventions are intended to enable the candidate to successfully perform  the duties and responsibilities as indicated in the PDF or Job Description (JD) of the position to be filled. 

 

Policies on training provided for in Sections 67-70 of ORAOHRA shall be followed.

 

  • Experience

Experience refers to the previous jobs in either the government or private sector, whether full-time or part-time, which, as certified by the Human Resource Management Officer or authorized officials of the previous employer, are functionally related to the duties in the PDF of the position to be filled.

 

The provision on evaluating experience requirement provided for in Sections 57-60 of the ORAOHRA applies.

 

Various elements in the Pre-Qualification Criteria relative to Education, Experience, Training, and Eligibility (EETE) are as follows:

 

Area

Elements

1. Education

  • Achievement  refers to the minimum level of education that is

 

 

               required for the successful performance of  the position.

 

 

  • Relevance refers to the appropriate or specific education

 

 

               requirement  the position

 

 

               Specific provision on:

 

 

  • Degree as a title conferred by a college or university or

 

 

 

               professional school upon completion of the required minimum

 

 

               credit of study of a particular academic discipline.

 

 

 

 

               Course which refers to a specialized field of academic

 

 

 

               study leading to a degree

 

 

 

 

 

2. Experience

  • Relevance of experience refers to the specific experience

 

 

               Required  from previous employment, job or volunteer work on

 

 

               full time basis which have duties and responsibilities that are   

 

 

               functionally related to the duties and responsibilities of the

 

 

               position to be filled

         

 

 

 
  • Recency - the period related work experience was acquired in a relation to the requirement of the position.

 

 

 

 

 

 

3. Training

  • Relevance – refers  to the number of training hours of training

 

 

               program which are applicable/necessary to the duties  

 

 

 

               and  responsibilities of the position

   

 

 

 

  • Recency - training must be undertaken within the last five years

4. Eligibility

  • Appropriateness of eligibility to the position to be filled

 

                 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

14.An   employee who is on  training or scholarship   grant may be considered   for promotion

 

               For this purpose, the performance rating in the present position for one year prior     

               to the    scholarship grant, which should be at least Very Satisfactory, shall be used   

               as basis for promotion of an appointee-scholar.

 

If promoted, the effectivity date of the promotional appointment shall be on the assumption to duty.

 

    15. Guidelines on the Selection Process  for Applicants with Special Needs

15.a. Accommodation during the Selection Process

 

1.  Special accommodations for persons with disabilities  may be required. While some examples are listed below, the HRMO  should be contacted for additional information and assistance in determining when an accommodation must be made.

a.  Substituting a written test for an oral test or written instructions for oral ones, or vice versa, for persons with impaired speaking or hearing skills.

b.  Administering tests in large print, in Braille, by a reader, or by computer for persons who have visual or other reading disabilities.

c.   Allowing persons with visual or learning disabilities who have limited use of their hands to record answers by tape recorder, dictation, or computer.

d.  Providing extra time to complete a test for persons with certain learning disabilities or impaired writing skills.

e.  Assuring  that  a  test  or  interview  site  is  accessible  to  persons  who  have  mobility disabilities.

f.   Providing an interpreter for a person who is deaf or has a hearing impairment.

g.  An accommodation for testing of a skill required by the position may not    be necessary.

The  HRMO  should  be  informed       for  any  needed  assistance  in  making  this determination.

 

    15.b Interview Process

a.  All inquiries must focus on the performance of the essential functions of the position.

Even if  an applicant  has  a visible disability or  has  volunteered information  about  a disability, it is inappropriate and possibly illegal to ask questions about:

i. The nature of the disability;

ii. The severity of the disability;

iii. Any prognosis or expectations regarding the condition or disability; or

iv. Whether the individual will need treatment or special leave because of the disability 

 

b. Questions about the essential and marginal functions may be                                                       

              asked. Note: Inability to perform marginal functions is not an        

              acceptable reason for disqualifying an applicant.

c.  An interviewer can describe or demonstrate the essential functions and tasks of the position or provide a detailed Position Description and ask whether the applicant has the ability to perform these functions with or without a reasonable accommodation.

 

d. An applicant may be asked to describe or demonstrate performance of an essential position  function  only  if  all  applicants  are  asked  to  describe  or  demonstrate  the function, regardless of disability. Exception: An applicant with an obvious disability who has identified him/herself as having a disability that appears to prevent performance of a position function may be asked to describe or demonstrate how this function would be  performed,  even  if  other  applicants  are  not  asked  to  do  so.  For  example,  an applicant with one arm who is applying for a position as a carpenter may be asked to demonstrate how he/she would hammer a nail.

 

e. An interviewer may provide information about the regular work hours, leave policies and any special attendance needs of the position and ask an applicant if he/she can meet these requirements.

 

f. The interview site/location may be changed to ensure accessibility to a person with a mobility disability.

 

16. The Agency MSP signed by the Head of the agency shall be considered as a valid  contract binding among the head of agency, the employees and the CSC.  As such, non-compliance by the agency with the policies and procedures provided therein shall be considered as a ground for disapproval/invalidation of appointment. The same can be a ground for administrative disciplinary action against the official or employee who caused the violation.

 

IV. DEFINITION OF TERMS

Accredited Agency (Level II) refers to the accreditation status of an agency whose core HR systems, practices and HRMO competencies are confirmed by the Commission to be at the Maturity Level 2 (Process-Defined HRM).  The agency demonstrated readiness in exercising delegated HR functions.  It can be given Level II accreditation status and enjoy certain privileges, e.g. the authority to take final action on appointments. This shall include revalidated and accredited agencies under the PRIME-HRM.

Agency refers to the  ­­­­­­­­­­­­­­­­­­­­­­Municipal Government of Malungon

Career Service positions in the civil service characterized by (1) entrance based on merit and fitness to be determined as far as practicable by competitive examination, or based on highly technical qualifications; (2) opportunity for advancement to higher career positions; and (3) security of tenure.

Closed Career Positions refer to positions that are scientific, or highly technical in nature; these include the faculty and academic staff of state colleges and universities, and scientific and technical positions in scientific or research institutions which shall establish and maintain their own merit systems.

Deep Selection refers to the process of selecting a candidate for appointment who is not next-in-rank but possesses superior qualification and competence.

Developmental interventions refers to HRD interventions such as coaching, mentoring, cross posting program, job rotation, temporary assignment, secondment, team building, knowledge sharing and learning session, shadowing and counselling.

Executive/Managerial refers to the professional, technical and scientific positions, the functions of which are managerial in character, exercising management over people, resource, and/or policy and exercising  functions such as planning, organizing, directing, coordinating, controlling and overseeing the activities of an organization, a unit thereof or of a group, requiring some degree of professional, technical or scientific knowledge and experience, application of managerial skills required to carry out basic duties and responsibilities involving leadership, functional guidance and control.

First Level Positions refer to positions involved in structured work in support of office operations or those engaged in clerical, trades, crafts, or custodial service which involve sub-professional work in a non-supervisory and supervisory capacity.

Gender Identity refers to the personal sense of identity as characterized, among others, by manners of clothing, inclinations, and behaviour in relation to masculine or feminine conventions. A person may have a male or female identity with the physiological characteristics of the opposite sex. (Senate Bill 1022 – An Act Prohibiting Discrimination on the Basis of Sexual Orientation and Gender Identity and Providing Penalties Therefor)

Hard to Fill Vacancies refer to vacancies for which agencies found difficulties in recruitment for reasons such as, lack of skills of applicants, inadequate experience, applicants’ expectation of high salary,  lack of professional license, competition with private sectors and overseas jobs. (Occupational Shortages and Surpluses, 2013-2014 Integrated Survey on Labour and Employment, Philippine Statistics Authority, LABSTAT Updates, March 2016)

Highly Specialized Positions refer to positions with highly specialized and unique duties requiring specialized education, training or skills which may not be acquired through formal education, training programs, or experience gained from service-wide positions.

Human Resource Action Any action denoting the movement or progress of human resource in the civil service such as promotion, transfers, reappointment, reinstatement, reemployment, reclassification, detail, reassignment, secondment, demotion and separation shall be known as human resource action.

 

Next-in-Rank Position refers to a position which by reason of the hierarchical arrangement of positions in the agency or in the government is determined to be in the nearest degree of relationship to a higher position as contained in the agency’s System of Ranking Positions (SRP).

Non-Career Service positions expressly declared by law to be in the non-career service; or those whose entrance in the service is characterized by (1) entrance on bases other than those who usual tests of merit and fitness utilized for the career service; and (2) tenure which is limited to the duration of a particular project for which purpose employment was made.

Partisan political activity refers to an act designed to promote the election or defeat of a particular candidate or candidates to a public office.

Policy-Determining Positions refer to positions which vests in the occupant the power to formulate policies for the government or any of its agencies, subdivisions, or instrumentalities, like that of a member of the cabinet as may be determined by the Commission.

Promotion is the advancement of a career employee from one position to another with an increase in duties and responsibilities as authorized by law, and usually accompanied by an increase in salary.

Regulated Agency (Level I) refers to the status of an agency whose core HR systems are assessed at Maturity Level 1 (Transactional HRM) or below.  The agency has not fully demonstrated readiness in exercising delegated HR functions and needs to be subjected to regular monitoring/assistance by the Commission.

Second Level Positionin cludes professional, technical and scientific positions which involve professional, technical and  scientific work in a non-supervisory or supervisory capacity up to Division Chief level or its equivalent.

System of Ranking Positions refers to the hierarchical arrangement of positions from highest to lowest, which shall be a guide in determining which position is next-in-rank, taking into consideration the following: a) organizational structure b) salary grade allocation c) classification and functional relationship of positions, and d) geographic location.  

IV. FUNCTIONS AND RESPONSIBILITIES

  1. A. Human Resource Management Officer (HRMO)

The Human Resource Management Officer (HRMO) or the duly authorized employee in charge of human resource management shall: 

Regulated Agencies

Accredited/Deregulated Agencies

  1. Submit to the CSC Field Office concerned within the first quarter of the year the agency’s updated Personal Services Itemization/ Plantilla of Personnel
  2. Review thoroughly and check the veracity, authenticity and completeness of all the requirements and supporting papers2 in connection with all cases of   appointments before submitting the same to the Commission.

c. Sign the following certifications at the

 back of the appointment:

 

i. Certification as to completeness and authenticity of requirements; and

ii. Certification that the vacant position to be filled has been published, posted and submitted to the Commission for publication in the CSC Bulletin of Vacant Positions in accordance with RA No. 7041, and deliberation was done by the HRMPSB ten (10) days or fifteen (15) days, in the case of LGUs, after publication.

 

d. Ensure that the Chairperson of the HRMPSB has signed the certification at the back of the appointment, whenever applicable.

 

The Human Resource Management Officer or the duly authorized employee directly responsible for recruitment, selection and placement shall be a regular member of the HRMPSB.

 

e. Ensure that a copy of the Sanggunian Resolution approving/concurring or a certification of non-action on the request for concurrence signed by the Sanggunian Secretary, as the case may be, shall be attached to the appointment for department head positions in the LGUs.

 

  1. Ensure that the Personal Data Sheet (CS Form No. 212, Revised 2017) of the appointee is updated and accomplished properly and completely. To monitor any change in the employee’s profile, the PDS shall be updated on an annual basis.

 

g. Request authentication from the CSC or authorized agencies of the original copy of certificate of eligibility/ licenses of selected candidate/s prior to issuance of original appointment, transfer, reappointment(renewal)or reemployment unless previous authentication has been issued for the same eligibility/license.

 

H .Furnish appointee with a photocopy of the appointment (appointee’s copy) for submission to the Commission, ensuring that the appointee signs on the acknowledgment portion of the appointment.

 

i.  Submit appointments (CSC, agency, and appointee’s copy) with supporting documents in the prescribed Appointment Transmittal and Action Form (CS Form No. 1, Revised 2017) indicating the names of the appointees, their position, status and nature of appointment and the corresponding date of issuance within 30 calendar days from issuance thereof.

 

  1. Transmit to the appointee the original copy of his/her appointment acted upon by the Commission.

 

 

 

 

 

 

  1. Submit to the Commission, through the CSC Field Office concerned within the prescribed period, the required reports (electronic and hard copy) such as DIBAR (CS Form No. 8, Revised 2017), summary list of employees’ performance rating, and such other reports as may be required by the Commission.

 

 

  1. Post in three (3) conspicuous places in the agency a notice announcing the appointment of an employee a day after the issuance of appointment for at least fifteen (15) calendar days.

 

  1. Ensure the oath taking and conduct of orientation program to new employees and continuous human resource interventions for existing employees.

 

  1. Submit to the CSCFO a copy of the Oath of Office (CS Form No. 32, Revised 2017) within 30 days from the date of assumption of the appointee.

 

  1. Submit to the CSCFO a copy of the Certification of Assumption to Duty (CS Form No. 4, Series of 2017) within 30 days from the date of assumption of the appointee.

 

  1. Ensure the conduct of orientation and workshop of the HRMPSB members including alternate representatives on the  agency selection/promotion process and CSC policies on appointments.

 

  1. Ensure the orientation of officials and employees on the recruitment, selection and placement process.

 

r. Ensure the establishment and maintenance of the agency Human Resource Management Database which will be the basis of all the reports to be submitted by his/her agency to the Commission.

 

  1. Ensure the establishment, maintenance  and disposal of agency’s employees 201/120 files pursuant to the guidelines of CSC MC No. 8, s. 2007 and CSC MC No. 1, s. 2011.

 

  1. Perform all other functions as may be provided by law.
    1. Submit to the CSC Field Office concerned within the first quarter of the year the agency’s updated Personal Services Itemization/Plantilla of Personnel.
  1. Review thoroughly and check the veracity, authenticity and completeness of all the requirements and supporting papers57 in connection with all  cases of   appointments before submitting the same to the Commission.
  1. Sign the following certifications at the back of the appointment:

 

                 i.Certification as to completeness and                            authenticity of requirements; and

 

ii.Certification that the vacant position to be filled has been published, posted and submitted to the Commission for publication in the CSC Bulletin of Vacant Positions in accordance with RA No. 7041, and deliberation was done by the HRMPSB ten (10) days or fifteen (15) days, in the case of LGUs, after publication.

  1. Ensure that the Chairperson of the HRMPSB has signed the certification at the back of the appointment, whenever applicable.

 

The Human Resource Management Officer or the duly authorized employee directly responsible for recruitment, selection and placement shall be a regular member of the HRMPSB.

 

 

  1. Ensure that a copy of the Sanggunian Resolution approving/concurring or a certification of non-action on the request for concurrence signed by the Sanggunian Secretary, as the case may be, shall be attached to the appointment for department head positions in the LGUs.

 

f. Ensure that the Personal Data Sheet (CS form No. 212, Revised 2017) of the appointee is updated and accomplished properly and completely. To monitor any change in the employee’s profile, the PDS shall be updated on an annual basis.

 

 

g. Request authentication from the CSC or authorized agencies of the original copy of certificate of eligibility/licences of selected candidate/s prior to issuance of original appointment,                          transfer, reappointment(renewal) or, reemployment unless previous authentication has been issued for the same eligibility/license.

 

h. Furnish the appointee with a copy of his/her appointment (appointee’s copy), ensuring that the appointee signs on the acknowledgment portion of the appointment.

 

 

  1. Submit RAI (CS Form No. 2, Revised 2017), original copy of appointments (CSC copy) with supporting documents on or before the 30th day of the succeeding month.

 

  1. Transmit to the appointee copy of the RAI indicating the action of the CSC Field Office concerned on the appointment.

 

       Record the action of the CSCFO at the Notation portion of the Agency and Appointee’s copy of appointment.

 

  1. Submit to the Commission, through the CSC Field Office concerned within the prescribed period, the required reports (electronic and hard copy)such as DIBAR (CS Form No. 8, Revised 2017), summary list of employees’ performance rating, and such other reports as may be required by the Commission.

 

  1. Post in three (3) conspicuous places in the agency a notice announcing the appointment of an employee a day after the issuance of appointment for at least fifteen (15) calendar days.

 

m. Ensure the oath taking and conduct of orientation program to new employees and continuous human resource interventions for existing employees.

 

  1. Submit to the CSCFO a copy of the Oath of Office (CS Form No. 32, Revised 2017) within 30 days from the date of assumption of the appointee.

 

  • o. Submit to the CSCFO a copy of the Certification of Assumption to Duty (CS Form No. 4, Series of 2017) within 30 days from the date of assumption of the appointee.

 

  1. Ensure the conduct of orientation and workshop of the HRMPSB members including alternate representatives on the agency selection/promotion

process and CSC policies on appointments.

 

  1. Ensure the orientation of officials and employees on the recruitment, selection and placement process.

 

  1. Ensure the establishment and maintenance of the agency Human Resource Management Database which will be the basis of all the reports to be submitted by his/her agency to the Commission.

 

  1. Ensure the establishment, maintenance and disposal of agency’s employees 201/120 files pursuant to the guidelines of CSC MC No. 8, s. 2007 and CSC MC No. 1, s. 2011.

 

  1. Perform all other functions as may be provided by law.

 

Failure of the HRMO or the duly authorized employee in charge of human resource management to perform any of the above responsibilities shall be a ground for administrative disciplinary action for neglect of duty which the head of agency or the Commission can initiate.

 

  1. B.   The Human Resource Merit Promotion  and  Selection Board

 

  1. The duly constituted Human Resource Merit Promotion and Selection Board (HRMPSB) shall be tasked to :

 

  1. Prepare a systematic assessment of the competence and qualifications of candidates for appointment. The HRMPSB shall maintain fairness and impartiality in the assessment of candidates for appointment.  Towards this end, the HRMPSB may employ the assistance of external or independent resource persons and may initiate innovative schemes in determining the best and most qualified candidate.

 

  1. Evaluate and deliberate en banc the qualifications of those listed in the selection line-up. The HRMPSB shall serve as the recommending body for appointment. However, final decision on whom to appoint shall be with the appointing officer/authority.

 

  1. The HRMPSB shall be primarily responsible for the judicious and objective selection of candidates for appointment in the agency in accordance with the approved Agency MSP and shall recommend to the appointing officer/authority the top five (5) ranking candidates deemed most qualified for appointment to the vacant position.

 

  1. Maintain records of the deliberations which must be made accessible to interested parties upon written request and for inspection and audit by the CSC.

 

  1. C.      The Appointing Authority

 

The following functions and responsibilities is lodged on the appointing  authority:

 

  1. Establish a Human Resource Merit Promotion and Selection Board (HRMPSB) and see to it that all HRMPSB members undergo orientation and workshop on the selection/promotion process and CSC policies on appointments. The agency head shall, as far as practicable, ensure equal opportunity for men and women to be represented in the HRMPSB for all levels of positions. 

 

  1. Assess the merits of the HRMPSB’s recommendation for appointment and in the exercise of sound discretion, select from among the top five ranking applicants deemed most qualified for appointment to the vacant position.

 

          The appointing authority may appoint an applicant who is ranked higher than those next-in-rank to the vacant positions based on the qualifications/competence evidenced by the comparative rating.

 

  1. Issue appointment in accordance with the provisions of the agency Merit Selection Plan.

 

 

  1. VI. PROTEST 

 

  1. Protest; Who May File.  Only qualified next-in-rank official or employee may file a protest against an appointment made in favour of another who does not possess the minimum qualification requirement.

 

  1. Where to File.  A qualified next-in-rank employee shall have the right to appeal initially to the head of agency, then to the CSC RO, then then to the Civil Service Commission Proper.

 

  1. When to File. Protest may be filed within fifteen (15) days from the announcement and/or posting of appointments subject of protest.

      For this purpose, all appointments or promotions shall be duly announced/or posted in bulletin boards  or at conspicuous places in the Department, or Agency within thirty (30) days or within a shorter period from the issuance of appointments as provided in the agency-approved            Merit Selection Plan (MSP).

 

  1. The procedure for filing and action on the protest shall be in accordance with Rule 18 of the 2017 Rules on Administrative Cases in the Civil Service.

 

VII.  PROHIBITIONS

  1. No appointive official shall hold any other office or employment in the government unless otherwise allowed by law or by the primary functions of his/her position.

       

        2.No elective official shall be eligible for appointment in any capacity to any public office or position during his/her tenure.

   

        3.No elective or appointive public officer or employee shall receive additional, double or indirect compensation, unless specifically authorized by law, nor accept without the consent of Congress, any present, emolument, office or title of any kind from any foreign government.

 

          Pensions and gratuities shall not be considered as additional, double or indirect compensation.

       

         4.A person who lost in an election, except Barangay election, shall not be eligible for appointment or reemployment to any office in the government or government-owned or controlled corporation within one year following such election.

       

         5.  A person holding a public appointive office or position, including active members of the armed forces, shall be considered ipso facto resigned from his/her office upon filing of the certificate of candidacy.  He/she must vacate the same at the start of the day of the filing of the certificate of candidacy with the COMELEC, even if later on disqualified or has withdrawn the certificate for candidacy.  This prohibition extends to private citizens appointed as board members in public offices representing the private sector.  


         6. An employee who resigned from the government service during the three (3)-month period before any election to promote the candidacy of another shall not be reemployed during the six-month period following such election.

         

         7.  No detail or reassignment shall be made within three (3) months before any election unless with the permission of the COMELEC.

 

         8. No officer or employee in the civil service including the members of the Armed Forces, shall engage directly or indirectly in any partisan political activity or take part in any election except to vote nor shall he/she use his/her official authority or influence to coerce the political activity of any person or body. Nothing herein provided shall be understood to prevent any officer from expressing his/her views on current political problems or issues, or from mentioning the name of candidates for public office whom he/she supports.

            Provided that public officers and employees holding political offices may take part in political and electoral activities but it shall be unlawful for them to solicit contributions from their subordinates or subject them to any of the acts prohibited in the Election Code.

         9. No appointment in the national government or any branch or instrumentality thereof, including government-owned or controlled corporations with original charters shall be made in favour of a relative of the appointing or recommending officer/authority, or of the chief of the bureau or office or of the person exercising immediate supervision over the appointee. 

            Unless otherwise provided by law, the word “relative” and the members of the family referred to are those related within the third degree either of consanguinity or of affinity.

            In the local government career service, the prohibition extends to the relatives of the appointing or recommending officer/authority within the fourth civil degree of consanguinity or affinity. However, for the non-career service in the local government, the prohibition extends to the third degree either of consanguinity or of affinity of the appointing or recommending officer/authority, or head of office, or of the person exercising immediate supervision over the appointee.

        The following are exempted from the operation of the rules on nepotism:

  1. persons employed in a confidential capacity
  2. teachers[2]
  3. physicians
  4. members of the Armed Forces of the Philippines
  5. science and technology personnel under RA No. 8439[3]
  6. other positions as may be provided by law

 

             The nepotism rule covers all kinds of appointments whether original, promotion, transfer, and reemployment regardless of status, including casual, contractual and coterminous but are not primarily confidential. This rule shall also apply to designation.

      10.   The appointing officer/authority shall not withdraw or revoke an appointment already accepted by the appointee. Such appointment shall remain in full force and effect until disapproved/invalidated by the Commission. However, in case an appointment is void from the  beginning  due to fraud on the part of the appointee or because it was issued in violation of law, the proper appointing officer/authority may request the Commission for its withdrawal or revocation. Provided that if a protest on the appointment is filed, the Rules on Protest  under the 2017 RACCS shall apply.

      11.  No person who has been dismissed or perpetually excluded/disqualified from government service shall be appointed or reemployed unless he/she has been granted executive clemency by the President of the Philippines upon recommendation of the Commission.

 

      12.Promotion within six (6) months prior to compulsory retirement shall not be allowed except as otherwise provided by law.

 

      13.No person who has reached the compulsory retirement age of 65 years can be appointed to any position in the government, except to a primarily confidential position.

 

             A person appointed to a primarily confidential position who reaches the age of 65   is considered automatically extended in the service until the expiry date of his/her appointment or until his/her services are earlier terminated.

             The extension of service of a person who will reach the compulsory retirement age of 65 years may be allowed for a period of six (6) months and in meritorious circumstances may be extended for another six (6) months.  The request for extension shall be made by the Head of Office. The same shall be filed with the Commission not later than three (3) months prior to the date of the official/employee’s compulsory retirement.  Services rendered during the period of extension shall no longer be credited as government service. 

             However, for one who will complete the fifteen (15) years of service required under the GSIS Law, a maximum period of two (2) years may be allowed.  Services rendered during the period of extension shall be credited as part of government service for purposes of retirement. The official or employee, may file the request of extension of service.

     

      14.Unless allowed by the Commission in meritorious cases, heads of oversight agencies and their staff are prohibited from transferring or being appointed to any position in the department/agency/office/local government unit which their unit is assigned or designated to oversee  within one year after the termination of such assignment or designation.

 

      15.  No person appointed to a position in the non-career service shall perform the duties properly belonging to any position in the career service.

 

      16.  No consultant, contractual, non-career or detailed employee shall be designated to a position exercising control or supervision over regular   and career employees, except as may be provided by law.

 

      17.No institutional or individual contract of service employees shall be made to perform functions pertaining to regular positions nor be designated to positions exercising control or supervision over regular and career employees.

     

     18.No discrimination shall be exercised, threatened or promised against or in favour of any person examined or to be examined or employed by reason of his/her political or religious opinions or affiliations, sex, sexual orientation and gender identity, civil status, age, disability, or ethnicity.

   

     19. No changes in designation or nomenclature of positions resulting in promotion or demotion in rank or increase or decrease in compensation shall be allowed in LGUs, except when the position is actually vacant.

     

    20. No officer or employee, whether in a permanent or regular capacity, temporary, casual, or hold-over, shall engage directly or indirectly in any private business or practice of profession.  Exemptions maybe allowed,

          subject to the limitations provided under RA No. 6713 and other special laws. Provided, further that the following requirements/conditions are met:

 

       a. Written permission from head of agency must be secured and renewed annually;

       b.Time devoted outside of office hours shall not impair in anyway the efficiency of the officer or employee nor pose a conflict or tend to conflict with the official functions and must be fixed by the head of agency; and

       c. Government facilities, equipment and supplies shall not be used while engaged in private business or practice of profession.

 

     21. A person with dual citizenship shall not be appointed in the government unless he/she renounces his/her foreign citizenship pursuant to the provisions of Republic Act No. 9225.[4] However, even if he/she has renounced his/her foreign citizenship, but continues to use his/her foreign passport in travelling after renunciation, he/she shall not be considered for appointment in the government service.

 

        This rule shall not apply to Filipino citizens whose foreign citizenship was acquired by birth.

     

      22. The right to be appointed to any public office in the Philippines cannot be exercised by, or extended to, those who are candidates for or are occupying any public office in the country of which they are naturalized citizens and/or are in active service as commissioned or non- commissioned officers in the armed forces of the country of which they are naturalized citizens.[5]

 

VIII. EFFECTIVITY

 

The Merit Selection Plan and subsequent amendments thereto shall take effect immediately upon the approval by the Civil Service Commission Regional Office XII.

 

IX. COMMITMENT

I hereby commit to implement and abide by the provisions of this Merit Selection Plan. It is understood that this MSP shall be the basis for expeditious approval of appointments.

 

 

 

 

                                                                                                   ATTY. MARIA  THERESA D. CONSTANTINO

          Municipal Mayor

                                                                       

                                                                        ____July 25, 2018___

                                                                                    Date

 

 

 

APPROVED BY:

 

 

 

 

 

RESURRECCION P. PUEYO

     Regional Director

 

____November 22, 2018____

                Date